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Dashboard
Lumi
Buyer Manual
Index
Getting started
Overview Quick start guide Adding locations Adding users Email notifications Payment methods Using multiple workspaces
Suppliers
Overview Saving suppliers Inviting suppliers Messaging suppliers Payment terms
Items and specs
Overview Creating items
Lumi ID
Overview Creating QR codes Customizing landing pages Printing guidelines
Product development
Overview Creating specs with suppliers Working with experts Getting a dieline Vectorizing artwork Adding artwork to a dieline Tooling
Sourcing and quoting
Overview Minimum quantities Requesting quotes Adding suppliers to an RFP Choosing a quote Types of samples Requesting samples Reviewing a box sample
Orders
Overview Placing orders Placing reorders Canceling an order Reviewing a proof Approve or reject a proof Tracking orders Overs and unders Quality inspections
Logistics
Overview Domestic freight shipments International freight shipments Receiving freight
Inventory
Overview How to manage inventory
Billing
Overview Invoices Reconciling payments
On this page
Overview
Four-way matching
Order list view
Order detail page
Invoice detail page
Index > Billing

Reconciling payments

Lumi offers a best-in-class reconciliation process with four-way matching. Detailed records of each transaction allow you to reconcile payments with POs, invoices and shipments from suppliers

All suppliers on Lumi are required to provide documentation so that you can reconcile invoices against the actual units shipped.

Four-way matching

For every transaction on Lumi you will have the following records:

  • Order created by your team, and accepted by your supplier
  • Fulfillments created by the supplier. These include Bill of lading (BOL) and/or proof of delivery (POD) uploaded by the supplier to the production tab of an order
  • Invoice created by your supplier
  • Payment from you to the supplier

When suppliers create fulfillments in Lumi they are required to upload the BOL or POD for each shipment, to ensure that you have all the necessary records for four-way matching.

Order list view

Go to your Orders view for a high-level view of each order:

  • Subtotal is the total known amount the will be due at the time you placed the order, excluding any costs that have yet to be determined, such as overs & unders and costs for freight shipping.
  • Total invoiced is the total amount invoiced by the supplier so far.
  • Total paid is the total amount you have paid to the supplier so far.

Order detail page

Click on an order to view the Detail page which offers information that can help you understand all the costs associated with your order:

  • Summary tab includes the ordered quantities and prices for each item. Scroll down to the Billing schedule section to see your payment terms and payment due dates. This includes overs & unders and shipping costs.
  • Production tab lists each fulfillment associated with your order, including a comparison of units ordered and received. You can also download the Bill of Lading (BOL) and/or Proof of Delivery (POD) for each fulfillment.
  • Invoices tab includes all invoices associated with the order.

Depending on your payment terms, one order can include many invoices. If your payment terms are due upon shipment/delivery, you will see one invoice per shipment.

Invoice detail page

Every invoice includes details about what was invoiced and a record of the payments. Click the Payments tab on an invoice to see how much was paid and what payment method was used.

Keep reading

← Invoices
How to view and pay invoices from your suppliers.